Tag Archives: mailing

What postal tubes are best for mailing?

Receiving an unexpected parcel or your online shopping has allowed us to have some access to the outside world, as we stay safe at home during the COVID-19 pandemic. Making sure that not only what we use to send in the post to our friends and family, or what is shipped to customers – is fit for purpose – but the item remains intact.

Shipping parcels

Here we find out just what postal tubes are and what to use them for.

Postal tubes are great for packing, storing and shipping everything from posters to oversized documents to even engineering parts and anything that is long and thin. They come in a vast variety of shapes and sizes, including triangular ones that can stack.

They offer a safe and secure way to contain things, keeping dust, dirt and moisture out. They even come in clear plastic to show off your items.

What postal tubes are best for mailing?

Not everything fits in nice oblong postal boxes. Documents, maps, posters and even some more three dimensional objects – long thin ones – all need their own neat way of being stored, transported or shipped: and for these items there are postal tubes.

As anyone who has tried to bend the tube inside a roll of tinfoil will know, anything with a circular cross section offers a really strong structure, both laterally and length ways. No wonder that everyone from the Ancient Egyptians on wards used columns and tubular structures for their building supports.

Egyptian columns show the strength in the roundness of tubes

Egyptian columns show the strength in the roundness of tubes (Image: Needpix)

For this reason, postage tubes offer a nice, simple and above all strong way to store and mail a range of delicate items, being made from thick card and with robust and moisture resistant plastic end-caps that not only keep dirty and other things out, but also aid structural integrity.

What can I ship in poster tubes?

The strength and protection that these tubes offer makes them ideal for the storage and shipping of all sorts of things. Their primary use, however, is as poster tubes, which see posters, large format documents or maps tightly wrapped and slotted inside. With the end caps fitted the items are protected from dirt, dust and moisture, as well as from getting torn, bent, folded and all the other things that can happen to posters and other flat paper items.

However, posting tubes aren’t limited to just handling posters. Anything that is also long and narrow, that can withstand being rolled and that fits into the wide range of sizes of tubes available can be posted, shipped or stored in a tube.

Brown cardboard postal tubes

Poster tubes come in a range of size, accounting for both length and different diameters to accommodate a wide variety of posters, documents and more. They also come in a range of thicknesses, from lightweight ones through to tubes made from 3.5mm thick heavy-duty card, which are super sturdy and tough.

It is important to remember when choosing the right tube length that you also allow space for the end-cap, which can take up several centimetres of the tubes length.

Are cardboard tubes safe?

Cardboard tubes are ideal for storage and transport of delicate items such as oversized documents, posters, maps and more. They are also very safe.

With plastic ends affixed, these tubes are pretty tough when it comes to stacking and shelving, as well as when sent through the post of courier networks – even overseas.

Unlike most plastic end caps, tamper-evident ones are designed to fit flush to the end of the tube and can only be removed by breaking the perforated area around the top of the tube. Once broken, the cap is still intact enough to prevent damage to the contents and to keep them secure, but if someone has tried to open it in transit, it is clear from the damage at the top of the tube.

And to keep all everything super safe, you can even get spare end caps, so that you can keep reusing the tubes even if the ends caps get damaged or lost.

What are the best tubes for posters?

Of course, the main use of packaging tubes is as tubes for posters. Any ecommerce business that sells things like posters or maps or even rare or valuable documents needs to use a postal tube – not just for the post, but also to take things home in from a store.

The best tubes for posters are those that are long enough to accommodate the posters longest length (plus a bit to allow for the end caps) and of a suitable diameter so that means the poster or document being put in isn’t would too tightly, as this can lead to the kind of creasing you are seeking to avoid by using the tube in the process.

Clear plastic postal tubes

To make a real impact with your posters, there are also clear plastic tubes that show off what is inside. Made from lightweight polypropylene, these tubes screw together and are much more water-resistant. They are also great for being reused, so are ideal for storage – especially of special items such as maps.

Brown triangular postal boxes

Packaging tubes don’t have to be round. Triangular section postal tubes are made of thick card and offer an extra level of protection to things like posters and parts. They also have the added advantage that they can be stacked more easily and won’t roll all over the place.

Extra-large sizes of triangular tubes up to 1100mm in length make these long postal boxes ideal for industrial plans or blueprints, or for long or cylindrical parts. Quick to assemble, such postal boxes are constructed by folding along the pre-creased grooves and sealed with a tough self-adhesive strip, with no need for glue or tape.

What can you reuse postal tubes for?

Aside from being really perfect for the shipping and storage of blueprints, posters, documents and even engineering parts, postal tubes also have an excellent ‘second life’. Why not Get crafty and creative with postal tubes!

Want to know more about our wide range of postal and poster tubes?

For additional advice on the best poster and postage tubes, our Packaging Experts are here to help you find the right solutions and arrange next day delivery. Simply call us on 0800 542 44 28 or visit www.rajapack.co.uk.

 

Large cardboard boxes vs small cardboard boxes: what are the benefits?

The benefits of getting the right sized box are clear: your goods will fit snuggly in, will be well protected and ready to be stored, transported, posted or archived. Here we take a look at what kinds of cardboard boxes are available in what sizes, how to choose the right ones for storage, postage or archiving and take a look at the benefits of large boxes and small boxes.

Small and big cardboard boxes

Large cardboard boxes vs small cardboard boxes: what are the benefits

The chief benefit large cardboard boxes have over small ones is that you can put many small cardboard boxes inside large boxes, shipping smaller items in bulk and giving the goods therein the protection of, essentially, two boxes.

However, large boxes and small boxes come in a wide variety of not only sizes but also formats and sizes, each designed to offer the perfect storage and/or transport solution based around the goods being shipped.

Naturally, for large and bulky items, you will need a large cardboard box – triple walled cardboard boxes. It’s great if, say, you have engine parts to dispatch.  Similarly, 700mm double-walled boxes are designed to stack on pallets – they are standard Euro sized – and are ideal for the storage or transportation of all those items in smaller boxes.

Small boxes on the other hand have a varied array of uses. These come in a variety of sizes and can have reasonably secure lids – making them ideal for sending items through the post, as well as for packaging, storage and, as we shall see, archiving.

How do you store any item safely in archive boxes?

Storing items safely in archive boxes is a vital part of any business. Even in the digital era, it is essential to keep hold of paperwork pertaining to everything from tax to HR to publications and more – and this specific form of storage requires a specific form of box: the archive box.

Archive boxes are designed to be sized to accommodate the standard kinds of paper used in modern offices and, with their sturdy construction and closable lids are ideal for keeping out moisture, damp, dirt and dust – as well as stopping sunlight damage fading what is written on the paper.

To safely store items in archive boxes, you need to choose a box that fits your needs – so for easy access archive box folders have a closable lid and a finger hole for easy access. They can take A4 pages up to around a ream and are ideal for storage on shelves.

For archiving these box folders – for when they are no longer containing current paperwork that you need ready access to, but which you still need to keep – there are a range of cardboard archive boxes that can hold up to five archive files at a weight of 20kg. These have a closable lid offering great protection and handles for easy storage and retrieval.

Also in the pantheon of archiving boxes are Bankers Box transfer files, which are ideal for accessing information and publications that are needed often. They can be easily labelled and shelved and have easy access for users. Bankers Box transfer files can also be archived, in special Bankers Box two-piece cardboard archive file boxes, which are also ideal for storing lever-arch files, ring binders and foolscap magazines. Remember always label your boxes so that you – and others – knows what is where.

For all other archiving demands – from lose papers, to files to magazine and more – there are Snapcase two-piece cardboard archive boxes, which are designed to allow for maximum storage and easy access. They come with handles and a strong base so are ideal for moving things around and the sturdy lid adds protection. And lids are really important, as we shall see shortly.

What are the best boxes for postage?

Thanks to the growing hunger for buying things online, the cardboard box is most popular, and is the most practical – you can buy specialist boxes for postage. The best boxes for postage have to offer a range of things: they have to offer strength and protection for the goods inside, they have to be durable enough to withstand handling and transit, they have to be tough enough not to come apart when being bumped and they have to provide ample space for labelling for addresses and postage franking.

What are the best boxes for storage

With this in mind, there is quite a choice to be made when looking for a box for postage for your items.

The basic postal box is made from ridged flute corrugated postal board, which offers strength and protection for the goods inside when in transit. They also have an easily closed, locking flap that is secure, as well as neat and smart looking. These boxes offer all that you could hope for in a postal box: strength, durability and a sealed lid.

With the growth of ecommerce, ever more complicated and unusual things are being mailed, so postage boxes also come not just in a range of sizes, but also in a range of formats. For starters there are flat ones, made of the same tough corrugated card, designed for anything flat – and can be a great alternative to mailing bags.

Find the right sized box

Book boxes, meanwhile, are specifically designed for the postage of books, complete with sealable flap and sides to protect the books in transit.

If you are looking to post delicate items such as mugs or electronic devices, glass ware or ceramics then you need to choose postal boxes that will offer added protection. This is where foam-lined postal boxes and deluxe crash-proof postal mug boxes come in to play.

Foam lined boxes have a strong cardboard outer layer, but inside is lined with non-abrasive polyurethane foam that will completely surround what is in the box. Giving it excellent protection from the rigours of postage.

Mug boxes, meanwhile, not only have a crash-lock base, but also an inner cardboard fitting that holds the mug in place throughout the postal process with no need for void fill.

If you need a large box for posting then you need to choose a triple walled, corrugated box which provides delicate items with the shockproof, robust protection they need in the post.

One of the downsides of ecommerce is that things sometimes need to be sent back – and quick pack returnable boxes with adhesive strips are ideal for this. They offer easy and fast assembly, simply push the opposite corners towards each other and the base flaps lock together automatically. These strong and secure crash-lock base boxes close with an adhesive strip so there is no need for tape or glue.

The boxes are easy for customers to open and re-seal; simply pull the tear strip to open then secure the box using the second adhesive strip and it is ready to be returned.

Sometimes a postage box needs to be, well, not a box. For flat items such as maps or charts, textiles or prints, or long or cylindrical objects, postage tubes offer a great postage solution – they are strong both laterally and longitudinally and come with a tough plastic end cap that protects the ends and adds strength to the whole tube.

The benefits of cardboard boxes with lids

While end caps are essential to the integral strength of a postal tube, cardboard boxes with lids also offer many benefits for those looking to post, transport and store items. Cardboard boxes with lid features are ideal for storage, postage and transit as the lid protects the items inside from impact, moisture, dust and dirt. It also stops things falling out.

Having a lid on your box also means that you can stack them on top of the other. The lid also provides an ideal canvas in which to write what the contents is or to put an address label or postage franking if it is for posting.


Looking for the best shipping boxes?

Read the guide >>


Storing items in extra-large cardboard boxes

Extra large carboard boxes have to be innately strong to support themselves and to handle the kind of heavy loads that you want to store or transport in them. For this reason, extra large cardboard boxes are constructed from triple walled, corrugated card and can handle loads of up to 500 kg – the weight of a small cow.

It is best to pick large cardboard boxes that come in Euro or Chep/UK pallet sizes, as this makes them much easier to store and transport en masse. They are also strong enough to with stand the strapping needed to palletise such boxes, especially if you put strapping protectors on them.

These boxes are the expert’s choice when shipping large goods such as machine parts, domestic appliances, builder’s tools and construction products.

Posting parcels to your customers

Posting parcels to your customers

For shipping and deliveries within the UK or internationally, businesses can either use the Royal Mail or a courier to send their postal boxes, pallet loads or even items in small mailing bags – if they do not have their own dedicated fleet. For small businesses it is convenient to ‘pop it in the post’, or for larger businesses to arrange shipping and deliveries with couriers.

Unfortunately accidents can happen, if any damages occur during transit it’s likely that the retailer can be found accountable – despite it necessarily not being their fault. It might also mean retailers may have to incur the costs associated with the order.

As far as the customer is concerned, they placed an order from your business and they received a damaged product, regardless of it leaving your warehouse on time, and in tip top condition.

A happy online shopper is one that has received their delivery in the post, and of course, as expected. We are captivated by videos and pictures of unboxing or when a parcel is perfectly packed – who wouldn’t want to share their latest purchase.
Posting parcels to your customers - a happy online shopper

However, if a delivery is delayed or if the parcel is received in poor condition, this would probably result in a very unhappy shopper. And this customer is likely to share their disappointment on social media with a sad or angry Emoji, instead of a smiley cheery face.

In such a competitve market, customers are spoilt for choice and are not afraid to return their orders and look elsewhere.

Whether you have your own fleet of delivery vans, or not, here are some pointers to help you improve the efficiencies of your delivery and to help ensure a happy customer.

#1 Deliver directly to letterboxes

When the size, weight or value of goods permit, use envelopes and mailing bags or postal boxes that can fit through post boxes or letter boxes.  Online retailers can improve efficiency by using letter-box design available packaging suited to products, but also, to reduce costs. This also decreases the number of touchpoints that could go wrong before it safely reaches the customer’s hands.

Benefits to the customer:

  • No missed delivery and redelivery needing scheduled
  • No parcels left in unsecure places or left outside and subjected to adverse weather conditions affected by the weather
  • No misshaped or unpresentable parcels from oversized packaging

Benefits for the retailer:

  • No additional postal costs from using packaging too large for the size of the product
  • No unnecessary or additional void fill needed to protect the product
  • No admin time rescheduling deliveries and drivers redelivering parcels
  • No storage space needed to hold the redeliveries

Royal Mail letter, parcel and postal tubes sizes

Source: Royal Mail

The European standard EN 13724:2002 standardises the size of letter boxes across Europe, this ensures all post within the set dimensions can be successfully posted through customers’ doors. Unfortunately, the UK did not adopt this regulation1 meaning letter box dimensions do slightly vary. Despite this, to increase the deliverability a business must adhere to the strict postal size and weight restrictions letters and parcels from the Royal Mail and the UK standard delivery information from the Post Office, and also, make sure the efficiency and the quality of the packaging is the most suited.

#2 Efficient and quality packaging

You won’t have as much control over the journey and conditions of your deliveries if you use a delivery company. To help the success of your deliveries, some steps can be taken such as understanding how to use packaging labels and hazard labels, informing the carrier how the parcel should be handled or even making sure the parcels are sealed correctly by knowing how to use packaging tape. Even if your business has its own delivery vehicles – you can still benefit by making sure the most effective and appropriate packaging is used.

Efficient and quality packaging

  1. To reduce packaging costs: Insert your measurements into our box finder or bag finder, and the right sized cardboard box or bag will be displayed. Meaning, products will not shift in packaging that’s too big, no extra void fill needed to fill spaces, or damages from the loose-fitting packaging – which will also make the parcel look unpresentable.
  2. Innovative packaging materials: Simplify packing with multi-purpose and versatile packaging materials. Packaging with integrated protection, such as mailing bags with adhesive strips (no tape is required), foam postal boxes, with protective inner foam lining or book boxes, will completely wrap around securing the products.
  3. Custom-made and bespoke packaging: Designed to fit specific products so packaging dimensions can be maximised. Bespoke packaging also reduces the need for additional packaging, as with most bespoke packaging the protection is included into the design – preventing contact with the main outside packaging layer and the product itself.

For advice on your packaging operation, contact our Packaging Specialists on 0800 542 44 28, or email sales@rajapack.co.uk.

1 https://www.safe.co.uk/safezone/2011/09/the-european-standard-for-letter-boxes/

Label it – the ultimate guide to shipping labels

How to label a package

Famously, letters used to arrive on Arthur Wellesley’s doormat having being simply addressed ‘Number 1, London’. While this worked for the Duke of Wellington, today’s ecommerce merchants need to include far more detail than that for packages to not only arrive where they are supposed to, but also to pass seamlessly through the international shipping network.

Here we outline all you need to know – from the basics to the details – of how to label packages for shipping, so that they get where they need to go, get there when they are promised and get there in one piece.

How to label a parcel

Knowing how to label a parcel for delivery has two distinct, yet equally important, attributes: the current name, address and shipping details and the correct kind of label, positioned accurately and firmly.

How to fill out a label

Understanding how to fill out a label depends on the country that it is being sent to, however, the rule of thumb for domestic UK parcels, according to Royal Mail, is that the name and address go on the bottom left-hand corner on the front of the package and is structured with name, building or house number and street, town, city, postcode – all clearly printed or hand written on separate lines in left-aligned text with no full stops or commas.

How to fill out a shipping label

How to fill out a shipping label

For packages going further afield, vendors need to think carefully about how to fill out a shipping label. This differs from simply sending a parcel as you need to factor in the shipping method specified by the customer. If they have selected priority shipping, you need to mark your package accordingly and pay the right postage/shipping fee.

If you are using a courier you will also need to print out their labelling as this will feature all the barcoded information that they need to get the package through their systems from collection to delivery.

How you fill in the shipping label will depend largely on the carrier and can usually be done via their website and printed out. See the section below for some examples as we look more in depth at shipping labels.

How to label a package

Before we take a more detailed look at shipping labels, it is worth pausing to look at how to label a package so that the label stays attached. While getting the details right is crucial, making sure that the label stays affixed is also key.

The best way to do this is to print the shipping details onto bespoke shipping labels and to make sure that they are properly attached.

You will also have to mark the package with what it contains: outlining whether the contents is fragile, perishable, corrosive, flammable and so on. You may also want to label your parcel “this way up” if the goods need to be kept level.

While many shipping companies will require the details of what is being shipped – especially if you’re dealing with international freight – these types of labels also help the goods arrive in prime condition: something vital to your business.

Document enclosed labels with the words ‘Documents enclosed’ printed on the actual label have the dual purpose of denoting what products are found in the parcel, as well as displaying the delivery address for the courier.

Plain printed and green doc enclosed

Documents enclosed envelope labels: putting all the details in a handy adhesive wallet is a great idea

There is also an extensive range of other labels to denote contents and handling instructions, such as ‘Fragile’, ‘Handle With Care’ – which are there to help keep the product ship shape during transport, as well as to inform the carrier of the special requirements or to warn of any dangers or issues with the contents.

Shipping labels

‘Fragile’ and ‘This Way Up’ are just some of the ways to label your package

And for extra safety, there are even TiltWatch packaging labels, where the indicator turns red if the parcel has been tilted 90 degrees or more.

Specialist Tiltwatch packaging labels available at RAJA

TiltWatch packaging labels: a handy way to see if your package has been kept the right way up

How to label a box for shipping

As we have seen, learning how to label a box for shipping is key to getting your package to the right person, at the right time and in mint condition. Shipping labelling is vital to making this happen.

What is a shipping label?

A shipping label differs from an address label in that it not only features the address of where the package is to go, but also specifies the contents of the container being shipped.

When looking at how to write a shipping label, you must make sure that it contains the sender’s address, the recipient’s address, its weight, the contents of the package and, if the merchandise is subject to any form of inspection – especially when it crosses borders – the inspection information must also be included.

Labels also include information relating to the method of shipping – be it priority, standard and so on – the carrier, the date sent and tracking information for the shipper.

What does a shipping label look like?

If you’re unsure on what a shipping label looks like, below is an example, but yours will feature the specific information you need to display dependent on what you are shipping and how.

What does a shipping label look like

How to put a shipping label on a package

The shipping label should be on one side of your package – ideally the top if there is a ‘This Way Up’ label on the package – and should be sized so that it fits entirely on that side. Ensure you put a shipping label on a packaging without it being folded over the edges or parts of the label being on the sides, as important information might not be seen or it might prevent it from being scanned!

If you use self-adhesive labels, make sure that they are firmly applied, with no missed corners sticking up, as this could cause the label to be accidentally removed or damaged.

Some shippers also like to cover their labels in transparent tape or insert them into an affixed plastic wallet such as a Documents Enclosed Envelope to protect them from moisture and other damage. This is good practice, but make sure that the whole label is displayed and that the label can be read easily.

In conclusion

So, for anyone who isn’t the Duke of Wellington, these are our top tips for labelling packages for shipping. Remember to clearly show the name and address, show the sender, the contents, weight, priority and customer’s requirements – and make sure that everything is on the label and is firmly secured to the package and, where you think necessary, protected with tape or a cover.

Also consider how to mark your packages with relevant labels, which will help to get it to their destination in mint condition, so look at where best to use ‘Fragile’, ‘This Way Up’ and other labels to help instruct carriers and customers on how to handle the package with care.

For more information, why not read our Labelling Packaging for Shipping guide or visit www.rajapack.co.uk to see our entire range of packaging labels, or call our team of experienced Packaging Specialists on 0800 542 4428.